Apple Mail for Mac
Apple Mail how-to guides
Every Apple Mail guide we have, newest first. Each one lists the menu path, the shortcut and what to do when it does not work.
20 guides
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How to add an attachment in Apple Mail on Mac: steps, photos, and large filesHow to add an attachment in Apple Mail on Mac: use the Attach button, ⇧⌘A, or drag a file in. Covers photos and Mail Drop for big files.
How to add an email account in Apple Mail on Mac: steps and server settingsHow to add an email account in Apple Mail on Mac: choose Mail > Add Account, enter your address, and check server settings if sign-in fails.
How to block a sender in Apple Mail on Mac: steps and fixes for TahoeLearn how to block a sender in Apple Mail on Mac from the message header, check the blocked list, and fix senders that still get through.
How to change the default font in Apple Mail on Mac: Fonts and Colors stepsLearn how to change the default font in Apple Mail on Mac with Settings, Fonts & Colors, and Rich Text steps, plus Tahoe fixes.
How to create a rule in Apple Mail on Mac: sort incoming email, step by stepLearn how to create a rule in Apple Mail on Mac. Open Mail > Settings > Rules, set conditions, pick a mailbox, and sort new mail automatically.
How to create a smart mailbox in Apple Mail on Mac: steps for macOS 27Learn how to create a smart mailbox in Apple Mail on Mac: choose Mailbox > New Smart Mailbox, set your rules, and click OK. Steps, edits, fixes.
How to create an email signature in Apple Mail on Mac: steps for macOS 27How to create an email signature in Apple Mail on Mac: open Mail > Settings > Signatures, add an account signature, and set a default for replies.
How to dictate an email in Apple Mail on Mac: step by step, with fixesLearn how to dictate an email in Apple Mail on Mac with Dictation, the Edit menu, punctuation commands, and fixes when Start Dictation is missing.
How to flag an email in Apple Mail on Mac: steps, Flagged mailbox, unflaggingLearn how to flag an email in Apple Mail on Mac: select the message, click Flag in the toolbar, choose a color, and clear it later.
How to mark all messages as read in Apple Mail on Mac: steps for macOS 26How to mark all messages as read in Apple Mail on Mac: Control-click the mailbox, choose Mark All Messages As Read, and fix the count.
How to mark up a PDF attachment in Apple Mail on Mac: steps and fixesHow to mark up a PDF attachment in Apple Mail on Mac: hover over the PDF, open the Action pop-up, choose Markup, then click Done.
How to move emails to a folder in Apple Mail on Mac: step by stepMove emails to a folder in Apple Mail on Mac by dragging them, using the Move button, or copying with Option. Steps, shortcuts and fixes.
How to mute a thread in Apple Mail on Mac: toolbar and Message menu stepsLearn how to mute a thread in Apple Mail on Mac, with the Mute button or Message menu, what the mute icon means, and how to fix alerts that still ring.
How to print an email in Apple Mail on Mac: steps and fixes for blank pagesLearn how to print an email in Apple Mail on Mac with File > Print, the Command-P shortcut, font size fixes, and a workaround for blank pages.
How to remove an email account in Apple Mail on Mac: step by stepLearn how to remove an email account in Apple Mail on Mac: open Mail settings, click Remove, and save your messages first.
How to schedule an email to send later in Apple Mail on Mac, step by stepHow to schedule an email to send later in Apple Mail on Mac: click Send Later, pick a time, then find and edit it in the Send Later mailbox.
How to search emails by sender in Apple Mail on Mac: steps for macOS 26 TahoeLearn how to search emails by sender in Apple Mail on Mac: type from:, pick the suggestion, widen the search, and fix missing results.
How to turn on Mail Privacy Protection in Apple Mail on Mac: steps, iCloud, and fixesLearn how to turn on mail privacy protection in apple mail on mac. Choose Mail > Settings, click Privacy, then select Protect Mail Activity.
How to unsubscribe from emails in Apple Mail on Mac: mailing lists, step by stepLearn how to unsubscribe from emails in Apple Mail on Mac. Click Unsubscribe in the mailing list banner, confirm the alert, and fix senders with no banner.
How to use VIP mailbox in Apple Mail on Mac: steps for macOS SequoiaHow to use VIP mailbox in Apple Mail on Mac: add VIP senders, show the mailbox, set alerts, and fix a missing VIP section in the sidebar.